View Logged On Operators

This section describes the procedure for viewing a list of users currently logged on to PROIV Aurora. It also covers searching the audit trail, viewing the Statistics Report, clearing the history log and for deleting an individual entry.

To view a list of users currently logged on to PROIV Aurora, follow these steps:

Click icon. The Menu screen appears.
Select the Security option.
Select the View Logged On Operators option.
The View Logged On Operators window appears.

Field Descriptions

Fields	Description
Column Headers
Operator	Displays the name of the Operators logged on to Aurora via the PROIV Client.
Session	Displays the Session ID
Terminal	Displays the Terminal ID
On Date	Displays the date when the Operator was logged onto the system.
Time	Displays the time when the Operator was logged onto the system.
Type	Displays the Option Type that was accessed by the Operator. The Option Types are: Function is a PROIV Function. Menu is a Menu Option. Route is a path set up for navigation around functions. URL jumps to a website
Fun/Menu	Displays the code/name of the accessed function or menu.
Current Menu/Function	Displays the name of the accessed function or menu.
Buttons
Exit	Click the Exit to close the screen
View	Click the View to display the Session Audit Details screen. This displays further information about the session.
Refresh	Click the Refresh to refresh the information in the View Logged On Operators section.
Delete	Click the Delete to delete the selected session. See the Deleting a Session section for more information.
Stats Report	Click the Stats Report to run the Stats Report, which contains details of how many times a Menu Option has been entered, and who has entered the option most often.
Clear History	Click the Clear History to view history prior to a specified date.
Search	Click the Search to search accessed functions either by function name or User ID. See the Searching Accessed Functions section for more information.

To view more information about a particular session, select the session’s row and click the View . Alternatively, you can double click the row.
The Session Audit Details screen appears.

Field Descriptions

Fields	Description
Operator	Displays the name of the Operator.
Session ID	Displays the Session ID.
Terminal ID	Displays the Terminal ID.
Function	Displays the accessed function.
Description	Displays the name of the function.
Access Date	Displays the date when the function was accessed.
Access Time	Displays the time when the function was accessed.
Operator Details	Click the Operator Details to display the Operator Details Summary screen, which contains the information about the user.
Close	Click to close the Session Audit Details screen.

To view more information about the Operator, select a session from the list and click the Operator Details on the Session Audit Details window.

Field Descriptions

Fields	Description
Details
Operator	Displays the name of the Operator.
Contact
Work Telephone	Displays the Operator’s work telephone.
Mobile Telephone	Displays the Operator’s mobile telephone.
E-mail Address	Displays the Operator’s email telephone.
General
Status	Displays the status of the Operator, either Active or Inactive. If set to Inactive, the user is prevented from logging on to the system.
Super User	Displays whether the Operator is a system Super User. This means that they have access to every Menu Option associated with their Security Profile, rather than being limited to which items are enabled or disabled on the Security Profiles screen. However, they cannot access a Menu Option if it is not included on a menu linked with their Security Profile. They also do not have access to menus and options that they cannot navigate to from the Logon menu of their profile.
Last Logged On	Displays the date and time of when the Operator last logged on to the system.

Deleting a Session

To delete a session, follow these steps:

Follow steps from 1- 4 in the Viewing Logged on Users procedure.
Select the View Logged On Operators option.
Select the session that you want to delete.
Click Delete .
The session is deleted and removed from the View Logged On Operators screen.

Searching Accessed Functions

To search accessed functions either by function name or User ID, follow these steps:

Follow steps from 1- 4 in the Viewing Logged on Users procedure.
Select the View Logged On Operators option.
Click Search option.
The Functions Accessed Search window appears.
Enter the search terms and click the Search . The search results are displayed.

Field Descriptions

Fields	Description
Search Type
Function Name	Select to perform a search based on the PROIV Function name.
User ID	Select to perform a search based on the User ID.
Active Only	Select to limit the search to active system users only.
Search Text	Click the drop-down list to display a list of users or functions depending on the selected search type. Alternatively, type in a search term.
Start Date	Enter a start date by either typing directly into the field or by click on the calendar control.
End Date	Enter an end date by either typing directly into the field or by click on the calendar control.
Security Violations Include/Exclude	Select to include or exclude Security Violations in the search results. The system currently supports an email template for security violations. An email is sent automatically when an Operator tries to access a Menu Option they are not allowed to use. The emails are sent to the System Administrator, this is the Operator selected in the Administrator ID field on the Email tab. They are sent to the Operator’s primary email address.
Search (Again)	Click to perform a (new) search.
Column Headers
Session ID	Displays the Session ID.
Status	Displays the status of the Operator, either Active or Inactive.
Date	Displays the date when the function was accessed.
Time	Displays the time when the function was accessed.
Function	Displays the function code.
Funct Desc	Displays the function description.
CoDiv	Displays the Co/Div description.
Operator ID	Displays the ID of the Operator.
Name	Displays the name of the Operator.
Terminal	Displays the terminal information.
Print	Click the Print to print the search results.
Close	Click the Close to close the Functions Accessed Search screen.

Viewing Statistics Report

The Statistics Report contains details of how many times a Menu Option has been opened, and who has entered the option most often. This enables the identification of heavily used functions, which can be analysed to ensure that they work efficiently. This will help improve overall system performance. It also enables the identification of expert users of functions.

To view the Statistics Report, follow the steps:

Follow steps from 1- 4 in the Viewing Logged on Users procedure.
Select the View Logged On Operators option.
Click Stats Report .
Click browser’s print option to print out the report if required.

Clearing the History

To clear the logon history, follow the steps:

Follow steps from 1- 4 in the Viewing Logged on Users procedure.
Select the View Logged On Operators option.
The View Logged On Operators screen appears.
Click Clear History .
The Tidy Up Session Files screen appears.
Select the Calendar control and select a date from the calendar control, or directly type in the date.
Click OK to clear all session files prior to the date that you have specified.

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Topic ID: 810101